American Association of Orthodontists Foundation Grant Application &

American Association of Orthodontists Foundation Grant Application &

American Association of Orthodontists Foundation Grant Application & Review Process Workshop Goals AAOF Mission & Achievements Award Types & Eligibility Criteria 11 Required Components Review Process & Criteria

Your & Your Mentors/Chairs Roles in Ensuring Your Success Questions & Answers American Association of Orthodontists Foundation Grant Application & Review Process Workshop Goals

AAOF Mission & Achievements Award Types & Eligibility Criteria 11 Required Components Review Process & Criteria Your & Your Mentors/Chairs Roles in Ensuring Your Success Questions & Answers Workshop Goals Share information on Award categories & requirements Review process, criteria & funding decisions Improve Quality & completeness of applications

Chances of your success Discovery & education in orthodontics Justification for fund-raising efforts of AAOF AAOF Mission & Achievements Mission Advance the orthodontic specialty by supporting quality education and research that leads to excellence in patient care Since 1994 $10.7 million in funding primarily Junior faculty 225 Fellowship Awards & 222 Research Awards >30% of Department Chairs & Program Directors supported by AAOF early in their academic careers

76% of faculty supported by AAOF awards remain in full-time academics after 5 years http://www.aaofoundation.net New to AAOF Application Submission Call for proposals Business/Practice of Orthodontics Access/Barriers to Care Biomedical Research Award Any full-time faculty in an Orthodontic Department 3 years in full-time academics Previous limit: 3-14 years American Association of Orthodontists Foundation

Grant Application & Review Process Workshop Goals AAOF Mission & Achievements Award Types & Eligibility Criteria 11 Required Components Review Process & Criteria Your & Your Mentors/Chairs Roles in Ensuring

Your Success Questions & Answers Award Types & Eligibility Criteria All Award Categories US/Canadians, green-card holders/applicants Commitment to academic career (teaching/research) Distinction between full-time, part-time and residents by Award category Awards Not Offered in 2018 Education Innovation Award (EIA) Program Award (PA) for support of workshops,

symposia and lectures AAOF Application Submission On-line AND Mail to AAOF One paper copy An electronic copy on a Thumb Drive/flashkey All three identical copies to be received by December 15, 2017 Award Types & Eligibility Criteria Support for Junior Faculty Orthodontic Faculty Development Fellowship Award (OFDFA) $20,000 for one year

Full-time faculty 5 years in 1st appointment TWO proposals per orthodontic program Postdoctoral Fellowship Award (PFA) $50,000 per year for 2 years (with 3rd year possible) Orthodontist with PhD (or equivalent) For post-doc research training (lab or clinical) High potential for future extramural (NIH) funding Only one proposal per orthodontic program

Clipshrine.com Award Types & Eligibility Criteria Support for Orthodontic Faculty Biomedical Research Award (BRA) $30,000 for one year Full-time faculty for 3 years Any rank Multiple applications per orthodontic program

permitted Award Types & Eligibility Criteria Research Aid Award (RAA) $5,000 per year for one year Resident with commitment to part-time or full-time academic career letter of support should state academic interest Or part-time (clinical) orthodontic faculty TWO proposals per orthodontic program Center Award (CA) Clipshrine.com $25,000 per year for up to 3 years

To enhance collaborations within and between institutions Four types Decision Tree: Selecting the Right Award Category I will be / am an orthodontic faculty Full-time faculty Very early to early career (-) 0 to 5 years Ortho Cert + PhD or

equiv PFA Ortho Certificate MS or PhD OFDFA Part-time faculty Ortho Certificate MS + PhD 3 years

Ortho Certificate MS + PhD BRA Collaborations: CA RAA 11 Required Components 1. 2. 3. 4.

5. Application cover sheet Table of Contents Title Page Documentation of Eligibility Previous AAOF Awards & Outcomes Resubmissions only: Copy of previous AAOF Review 6. 7. 8. 9. Budget & Budget Justification

Biosketches Role of Applicant(s) Proposed Plan Resubmissions only: Introduction Page 10.Letters of Support 11.Appendix Yellow font implies that these are the same for all Award Categories Required Component #1 Application Cover Sheet Must be filled out, signed, & returned as application cover page If AAOF funds requested only

for part of total budget, state amount from other sources Required Component #2 Table of Contents & Checklist Enter correct page numbers All Checklist items must be confirmed Attest to completeness of application by signing & dating Required Component #3 Title Page 1-page maximum, include

Award category/General/CFP Title of application All key personnel Include biosketches for all named (see #7) Other information specific to Award type Brief statement (1-3 sentences) Relevance of proposal to Clinical orthodontics Orthodontic education Use non-technical language Required Component #4 Documentation of Eligibility Citizenship, Foreign National

Status Current academic rank & years Location(s) of activities Verification by Institutional Official Department Chair Program Director or Dean Required Component #5 Previous AAOF Awards & Outcomes Reflects on: Academic accomplishments Success in career development and scholarship

Future chances of success with additional funding Important outcome measure for AAOF and donors Required Component #5 Previous AAOF Awards & Outcomes Resubmissions only: Attach a copy of your previous AAOF Review

Required Component #6 Budget & Budget Justification All eligible expenses only Itemized list Justification or why needed $$ Ensure that you follow guidelines provided on eligible expenses (salaries) and limits (e.g. travel) If AAOF funds only part of planned support, identify For which specific portion/s of proposal How remainder will be supported (agency, amount)

Required Component #6 Budget & Budget Justification Fellowships only Identify & describe alternative funds for Proposed Plans if all/part of funds are for salary support Reviewers assess Appropriate for proposed activities Completeness Reasonable cost estimates Whether or not unbudgeted essential equipment, supplies, resources to perform studies are available Help them out! Required Component #7

Biosketches Include for all individuals named on Title Page NIH biosketch 4 pages http://grants.nih.gov/grants/funding/phs 398/phs398.html Personal statement Positions & honors Selected citations Research support (ongoing & past 3 years) Required Component #8 Roles of Applicant(s) & Other Participants

Include all individuals named on Title Page Role(s) Responsibilities % effort Openclipart Follow specific instructions for Award type (e.g. OFDFA mentor role & associated details) Required Component #9 Proposed Plan 1.Abstract ( 1 page)

2.Project Plan(s) Different page limits & content for different Award types Resubmissions only: Introduction page (see next slide) 3.Timetable ( 1 page) 4.References (no page limit) Include all cited materials Resubmission Applications: #9-2 Applicant/s must Make appropriate & major changes to the resubmitted application Append previous AAOF PARC Review following Form Page 5 i.e. after Previous AAOF Awards & Outcomes page/s

Include 1-page Introduction in section 9-2 of Project Plan Resubmission Applications: #9-2 Introduction (1 page maximum) Summarizes: substantial additions, deletions, & changes to the previous application Includes responses to all of the weaknesses provided in the six sections of the critique Should not exceed one page For e.g.: https://www.niaid.nih.gov/researchfunding/grant/ documents/ratnerresplan.pdf Required Component #10

Letters of Support No page limits Required for all Award categories Award-specific instructions Importance as specified in instructions Avoid extraneous letters Required Component #11

Appendix No page limits If applicable Human Research: IRB approval status Describe status Include notice if approved Animal Research: IACUC approval status Describe status Include notice if approved Accepted & published manuscripts Not required 3 authored by applicant Directly relevant to application

OFDFA & PFA: Specifics Project Plans Page limits OFDFA 6 pages PFA 10 pages Area/s of emphasis OFDFA: One or more PFA: Research must be focus 4 Developmental Plans: Required: Programs & activities 1.

2. 3. 4. Educational Clinical skills Teaching skills Research Provide Sufficient detail for evaluation Note: History/previous accomplishments Plans Key Advisors for each Developmental Plan

Should review and mentor on application prior to submission Provide letter of support OFDFA & PFA: Specifics Letters of Support Page limits: None At least 3 supporting letters Describe abilities/future potential, qualifications re: goals of OFDFA or PFA Individuals named on Title Page Principal advisor(s)/mentor(s), Co-I(s), Consultant(s) Verify participation, plans for support Institutional official

Verify support of/resources for 4 Developmental Plans Chair Verify eligibility, support & time Confirm appointment as FT faculty as of July 1 of funding period OFDFA & PFA: Other Info TWO OFDFA & ONE PFA proposal per orthodontic program PI may apply for both OFDFA & PFA Only 1 will be funded Current residents may apply if have FT faculty position starting July 1st of funding year Verification of appointment required from chair

BRA & RAA: Specifics Project Plans Page limits 10 pages for BRA 5 pages for RAA Background & Significance Preliminary Studies Experimental Design, Methods & Statistical Analyses Expected Outcomes Alternative Approaches What if outcomes are not as expected? How to trouble-shoot Demonstrate that all aspects been considered

BRA & RAA: Specifics Letters of Support Page limits: None Co-I(s), Consultant(s) Individuals named on Title Page Verify participation, plans for support Institutional official Verify support of/resources for Project Plan

Chairs letter BRA Verify eligibility, support & time Confirm 3 years as FT faculty as of July 1 of funding period RAA PT faculty may apply Residents Evidence of residents strong interest in a future academic career must be highlighted in letter Verify support for applicant & time remaining in residency program to complete the project

BRA: Other Info Investigator-initiated research Orthodontics & related topics Expected to lead to Publications Preliminary data: external grant applications (e.g. NIH) Scientific merit emphasized No limit: # of proposals per orthodontic program PI may Apply for both BRA & PFA - only 1 will be funded Can not apply if PI/Co-PI on another application

Center Award Four types 1. Establishing a center of investigation 2. Supporting an established center of investigation 3. Support of special collections & databases 4. Support of collaborative inter-institutional symposia / workshops to expedite discoveries & technology transfer Project Plan 10 pages Content depends on Type 1 to 4 Need to demonstrate Genuine cooperative and collaborative undertaking Not merely an expanded BRA American Association of Orthodontists Foundation

Grant Application & Review Process Workshop Goals AAOF Mission & Achievements Award Types & Eligibility Criteria 11 Required Components Review Process & Criteria Your & Your Mentors/Chairs Roles in Ensuring

Your Success Questions & Answers Process for Award Application, Review & Funding PARC: Planning and Awards Review Committee BOD: Board of Directors Review Criteria Overall Impact Scale of 1 to 9 Based on following criteria Scored Review Criteria

Significance Investigator(s) Innovation Approach Environment including mentors & resources Success and Productivity of Previous Funding Provided Strengths and Weaknesses (major, moderate, minor) Additional Review Criteria Human or Animal Research Approval Status Budget Appropriate & justified Ineligible requests http://peter.baumgartner.name/2014/05/23/doubleblind-review-ein-fallbeispiel/

Scoring Scale & Guidelines American Association of Orthodontists Foundation Grant Application & Review Process Workshop Goals AAOF Mission & Achievements

Award Types & Eligibility Criteria 11 Required Components Review Process & Criteria Your & Your Mentors/Chairs Roles in Ensuring Your Success Questions & Answers Where Do Applicants Trip Up Quality of application How strong is it in each of the criteria? Is it proposing novel ideas and approaches? Formatting & completeness of application Did you submit by the deadline? Did you follow the instructions diligently?

Are all required materials included? If this is resubmission of a previous non-AAOF grant has this been formatted to the AAOF guidelines? Award category Are you eligible for the Awards category for which you have applied? Is this the Award category in which you are most competitive? Where Do Applicants Trip Up Mentorship & Consultants If grant is poorly compiled or question is weak or dated, it reflects on potential for inadequate or weak mentorship Seek strong, relevant mentors Seek input early and often

Accomplishments from prior funding Did you achieve the goals of your previous funding? Have you filed your reports with AAOF? Best Practices Start 6 months prior to submission Research Define excellent & novel questions and experimental design, contemporary methodologies Provide any preliminary data to support your ideas For career development Seek out newer approaches to designing curriculum and teaching methods

Take relevant courses, workshops and classes Best Practices Mentorship Strong, supportive and dedicated mentorship in research, teaching and career development Application Refinements Present and discuss your proposals with your mentors and consultants frequently, have them read and revise them Have you done all your own work? Complete well organized proposal Attention to detail Make it easy for the reviewers

Will reviewers have to look everywhere to dig up the needed information? Place content where it should be Awards Types for 2018 Junior Faculty OFDFA PFA BRA 3 years of full-time academics Center Award Research Aid Award Changes for 2018 only for the following: Expansion of the BRA to include Senior Faculty

Call for Proposals: Business/Practice of Orthodontics Barriers/Access to Care The Future Continue building on Quality of applications Discoveries in orthodontics Faculty development successes Continue enhancing quality of review and feedback Implementation of new AAOF Strategic Plan Thank You

American Association of Orthodontists Foundation Grant Application & Review Process Workshop Goals AAOF Mission & Achievements Award Types & Eligibility Criteria 11 Required Components

Review Process & Criteria Your & Your Mentors/Chairs Roles in Ensuring Your Success Questions & Answers

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