OPM Organizational and Staff Development Unit

OPM Organizational and Staff Development Unit

Organizational and Staff Development Unit Orientation for New Managerial Employees Next March 2008 OPM Staff Development Unit 1 How to Navigate Use the Page Up and Page Down keys on your keyboard. March 2008 Click on to return to the Table of Contents.

OPM Staff Development Unit 2 So Youre New to OPM? The Dilemma The Solution Even if youve transferred from another state agency, new OPM employees have lots of questions and need time to adjust to their new work environment. Working your way through this presentation will help to familiarize you with the way OPM

approaches employee training and acquaint you with some of our internal procedures. March 2008 OPM Staff Development Unit 3 Take Notes as You Proceed As you proceed through this presentation, jot down any questions you may have so that you dont forget to ask them! March 2008 OPM Staff Development Unit

4 Preview of Things to Come and Table of Contents The Staff in the Staff Development Unit Where is the Staff Development Unit Located? The New Employee Orientation Home Page Training Announcements Required Training Internet Access Training Ethics Training Diversity Training Sexual Harassment Training Mobile Device Security Training Upcoming Training OPMs Management Development Program Computer Training March 2008 OPM Staff Development Unit 5

Preview of Things to Come and Table of Contents Computer Training Room OPMs Health Awareness Program OPM Resource Library Ergonomics Awareness Online Timesheets New Employee Buddy Program Reserving Conference Rooms and Equipment State Sponsored Training: In-Service Courses State Sponsored Training: Management Development State Tuition Reimbursement Program Registering for Training from Outside Vendors Thats It! Here are Your To-Dos! March 2008 OPM Staff Development Unit 6 The Staff in the Staff Development Unit Who are

we? Director, Organizational and Staff Development Unit Claire M. Nolin, Ph.D. Phone: 418 - 6350 Training Program Specialist Alice L. Clive, M.S. Phone: 418 - 6233 March 2008 OPM Staff Development Unit 7

Where is the Staff Development Unit Located? We are located on the Second Floor, East Wing Adjacent to the Human Resources Unit March 2008 OPM Staff Development Unit 8 The New Employee Orientation Home Page Have you found the New Employee Orientation Home Page on our Intranet? If not, add this link to your favorites:

http://www.ct.gov/opmathome/ cwp/view.asp? a=3169&Q=410242&opmatho meNav=|47843| The New Employee Orientation Home Page centralizes the links to all the information new employees need to know on one page. If you have not yet visited this page, plan to visit it soon - its chock full of useful information! March 2008 OPM Staff Development Unit 9 Training Announcements If you get an e-mail from any of these senders, its from the Staff Development

Unit: 1.Staff Development 2.Claire Nolin 3.Alice Clive March 2008 We use e-mail to communicate everything we do: Internal training sessions Special agencywide events State-sponsored training opportunities OPM Staff Development Unit 10 Required Training 1. Internet Access 2. Ethics Training 3. Diversity Training

4. Sexual Harassment The following screens provide further details about OPMs required trainings. Prevention 5. Mobile Device Security Training 6. Orientation to Training Unit March 2008 OPM Staff Development Unit 11 Internet Access Training

An Internet Access Training presentation (in PowerPoint) is available on the OPM Intranet from the New Employee Orientation page. When you have completed the presentation, use the link provided to print the Certificate of Completion, sign it, and return it to the Staff Development Unit. You must also return a signed Internet Access Application Form. Its important that you return these forms within your first 2 days of employment as your e-mail access is dependent upon the processing of these forms. March 2008 Note: Be sure to register for access to the OPMatHOme Intranet site first, or you wont be able to access the Certificate of

Completion! Required by OPM for All employees OPM Staff Development Unit 12 Ethics Training The Office of State Ethics provides online training directly on their website. Use this link

http://www.ct.gov/ethics/site/ default.asp and click on Online Ethics Training (in red font) It should take you about 45 minutes to an hour to work your way through the training. When you are done, please return the Certificate of Completion to the Staff Development Unit. You should complete this training within your first 2 weeks of employment. March 2008 Required by State All Employees Annually Statutory Reference: C.G.S. 1-81(a)(5) and 1-89a(b)

OPM Staff Development Unit 13 Diversity Training If you can provide documentation of prior attendance elsewhere, you will not be required to attend diversity training again. If you need to attend, we will register you for Diversity Training class offered by the Department of Administrative Services (DAS) Learning Center. Courses are offered during the spring and fall semesters.

Well coordinate dates with you. March 2008 Required by State All employees Supervisors within 6 months of assuming their duties Statutory Reference: C.G.S. 46a-54(16) OPM Staff Development Unit 14 Sexual Harassment Prevention If you can provide documentation of prior

attendance elsewhere, you will not be required to attend sexual harassment prevention training again. If you need to attend, we will add your name to our list and invite you the next time we offer an internal training session here at OPM. March 2008 Required by State for supervisors within 6 months of assumption of duties Statutory Reference: C.G.S. 46a54(15)(B) Required by Agency for all Employees OPM Staff Development Unit 15

Mobile Device Security Training OPM has developed a PowerPoint show to meet the requirement for mobile device security training. It is available on the agencys Intranet and can be accessed from the New Employee Orientation page or you may click on the following link: http://www.ct.gov/opmathome/lib/opmat home/employeedevelopment/mobile_d evice_security_training_version2_5feb2 008.ppt You should return a signed Acknowledgement Form within your first 2 weeks of employment to the Staff Development Unit. March 2008

Required by DOIT, OPM, and the Governors Directive All employees OPM Staff Development Unit 16 Internal Training March 2008 OPM Staff Development Unit 17 Watch for E-mail Announcements! Upcoming Training

An Internet Explorer 7 job aid has been provided to support our recent computer upgrade and is included on the agencys Intranet: http://www.ct.gov/opmathome/lib/opmathome/ employeedevelopment/ie7jobaidjune07.ppt#48117 The 3rd Annual OPM Staff Development Day is scheduled for Friday, October 24, 2008 at the Connecticut Convention Center Save this date! Access, Excel, and Windows computer training classes are announced via e-mails from the Staff Development Unit. March 2008 OPM Staff Development Unit 18 Journey Towards Excellence: OPMs Management Development Program

OPM currently requires all new supervising managers to participate in its Management Development Program. All supervising managers are required to take the following 2 courses: Labor Relations, Progressive Discipline, and Performance Appraisals Motivating, Coaching, and Resolving Conflicts with Employees All managers are required to take one (1) elective Management Development course per fiscal year. March 2008

OPM Staff Development Unit 19 Computer Training OPM attempts to provide internal training and support for software programs utilized by agency staff. When we cannot, we assist in securing the services of outside vendors. Speak with your supervisor about any training needs you may have. March 2008

OPM Staff Development Unit 20 OPM Computer Training Room Our computer training room is located on the second floor directly across from the elevators. It can accommodate 15 people at a time. If you need to reserve the room, use the Room Scheduler found on your PCs desktop or in the Shortcut Folder. See the Staff Development or Information Support Units for the training room key. March 2008

OPM Staff Development Unit 21 OPMs Health Awareness Program We are collaborating with Community Health Charities of New England to provide timely information about health-related issues. Monthly newsletters Posters and flyers Lunch and Learn Sessions Keep Moving with Arthritis was held January 30, 2008 March 2008 OPM Staff Development Unit 22

OPM Resource Library The Staff Development Unit maintains an informal Resource Library for employees use. Information is available on computer software programs, training and facilitating, management and leadership, resume writing and career development, etc. Let us know what youre looking for and well check the collection for your topic! March 2008 OPM Staff Development Unit 23 Ergonomics Awareness

The agencys formal Ergonomics Awareness Program no longer exists; but you can access the Top 20 Guidelines for Safe Work Practices and other information by clicking on the following link: http://www.ct.gov/opmathome/cwp/view.asp? a=2618&Q=405344&opmathomePNavCtr=|48108| #48113 March 2008 OPM Staff Development Unit 24 Online Timesheets OPM utilizes online timesheets. It usually takes at least

one pay period for you to be entered into the Core-CT system. Donna Adams, OPMs payroll officer, can provide you with a hard-copy timesheet; and enter your time for you, should this be necessary. After you have been entered into the Core-CT system, Donna will teach you how to enter your time online. (You can also seek assistance from your co-workers.) To obtain your password, contact OPMs Affirmative Action Officer, Judy Dickens, at x6255. Judy is your contact person should you ever have any trouble with your password. March 2008 OPM Staff Development Unit 25 New Employee Buddy Program

New employees may request an OPM Buddy someone who works in a division other than your own and who acts as an informal mentor for learning the ropes at OPM, assisting you in gaining an understanding of the agency. The New Employee Buddy Program began on July 1, 1994. To request a new employee buddy, contact the Human Resources Unit or Alice Clive in the Staff Development Unit. March 2008 OPM Staff Development Unit 26 Reserving Conference Rooms and Equipment You can use the Room Scheduler (installed on every employees computer) to reserve OPM conference rooms and check out equipment.

Conference Rooms 2nd Floor: 2A and 2B 3rd Floor: 3A and 3B 4th Floor: 4A 5th Floor: 5A Equipment Laptop A and B Projector A and B Movie Screens Digital Camera The Room Scheduler is easy to use. If you like, we can show you how. Continued... March 2008 OPM Staff Development Unit 27 Reserving Conference Rooms

and Equipment When you reserve Conference Rooms 2A, 3B, or 4A, you reserve the DVD players and monitors kept in the black cabinets as well. The cabinets are locked; the keys are available in Alice Clives office. When its time to pick-up the AV equipment you have reserved, see Bill Ferris, Olivia Knighton, or Jamie Gamble on the third floor. When returning equipment, leave it with Bill, Olivia, or Jamie. If they are not available, the Staff Development Unit acts as a backup drop-off point. Under no circumstances should you leave equipment in a vacant office. Depending on the movie screen you reserve, you will need to pick it up from the computer training room or the second-floor hall closet. March 2008 OPM Staff Development Unit 28 External Training March 2008 OPM Staff Development Unit

29 State-Sponsored Training In-Service Courses Staff development courses are offered spring and fall semesters by The State of Connecticut Community College System in partnership with the Department of Administrative Services. To view the latest course catalog, click on the following link: http://www.commnet.edu/inservice/docs/CurrentCatalogInPageMaker.pdf E-mail announcements notify employees of registration deadlines and provide in-house course application forms. To register for a course, consult your supervisor for approval and signature. Application forms should be

returned to the Staff Development Unit. March 2008 OPM Staff Development Unit 30 State-Sponsored Training -Management Development The Department of Administrative Services offers various training opportunities and resources for managers. Key offerings include: 1. New Managers Orientation Online Briefing: http://www.das.state.ct.us/HR/LC/PLC_Home.htm 2. Management Briefings (scroll down to Managers Knowledge Base): http://www.das.state.ct.us/HR/LC/PLC_Class_List_Full.asp Management Briefings (limited to managers only) are offered periodically throughout the year and focus on topics that managers need to know in order to execute their responsibilities in the most correct and cost effective manner possible. Participation is limited; see the Staff Development Unit for further details. March 2008 OPM Staff Development Unit

31 State Tuition Reimbursement Program The State of Connecticuts Tuition Reimbursement Program helps employees to finance a portion of their educational expenses for courses taken on their own time at accredited higher education institutions. Each bargaining unit stipulates guidelines for the amount of reimbursement. There are also guidelines for managers and confidential employees that determine the amount that can be reimbursed per fiscal year. Applications are available online at the following link: http://www.osc.state.ct.us/agencies/forms/pdf/C0-101.pdf Applications must be submitted at least two weeks before your class start date to OPMs Tuition Reimbursement Officer, Alice

Clive. March 2008 OPM Staff Development Unit 32 Registering for Training from Outside Vendors Depending on what you are registering for, you will need to work with OPMs Business Office and/or Staff Development Unit to attend offsite training provided by outside vendors. When in doubt, just ask! March 2008 OPM Staff Development Unit 33 Thats It!

Here Are Your To-Dos! 1. Be sure to turn in your Internet Access Forms, if you have not already done so. 2. Complete the online Ethics training found on the home page of the Office of State Ethics website and then return your signed completion form. 3. Let us know if you need to attend a diversity or sexual harassment prevention class; or if you intend to obtain documentation of prior attendance. March 2008 Continued.. . OPM Staff Development Unit 34 Thats It! Here Are Your To-Dos! 4. Complete the online Mobile Device Security

Training found on OPMs Intranet and return your completion certificate within your first 2 weeks. 5. Be sure to check out the New Employee Orientation Home Page on OPMs Intranet. 6. If you are currently taking a college course or have applied to attend a state-sponsored inservice course, please notify Alice Clive. March 2008 OPM Staff Development Unit 35 Feel Free to Contact Us With Your Questions and Feedback Director, Organizational and Staff Development Unit Claire M. Nolin, Ph.D. Phone: 418 - 6350 Training Program

Specialist Alice L. Clive, M.S. Phone: 418 - 6233 March 2008 OPM Staff Development Unit 36

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