BMX Sports Western Australia Club Development Checklist Administration & Responsibilities ITEM YES/NO DOCUMENT LOCATION Do you regularly update contact details at BMX Sports WA? YES NO Club Contact Form Forms Clubs Are all your committee members aware of their roles & responsibilities and job descriptions? YES NO DSR Clubs Online Volunteers Clubs & Resources Committees & Management Roles & Responsibilities Does your club hold regular Committee Meetings?
YES NO Does the Secretary record minutes at meetings and circulate them? YES NO Committee Meeting Minutes Template Clubs & Resources Committees & Management Roles & Responsibilities Do you run successful AGM Meetings? YES NO Club AGM Checklist Clubs & Resources Committees & Management Roles & Responsibilities Administration & Responsibilities Do you have a Club Delegate who attends General Meetings at BMX Sports WA? YES NO Role of a Delegate Clubs & Resources Committees &
Management Roles & Responsibilities Does your Delegate give a report to the club after attending General Meetings? YES NO Delegate Report Sample Clubs & Resources Committees & Management Roles & Responsibilities Do you keep your members updated with information through notices, website or newsletters? YES NO Does your Club use the BEM scoring system? YES NO BEM Courses run BMXWA Do you know how to access BMX WA policies? YES NO Policies Do you keep a Rider Register? YES NO
Rider Register Minutes & Policies Policies New Membership Does the Registrar know how to fill out all the forms required to register and process a new member? YES NO Registrar Pack/ Clubs & Resources Registrar Information Would a buddy system benefit your new members? YES NO Do you hand out an information pack to new members? YES NO In production BMX WA Office Do you offer any further information to members after they have joined? YES NO In production BMX WA Office
Finance Does the Treasurer keep an accurate set of accounting YES NO books or have a computer accounting system? Monthly Income & Clubs & Resources Expenses Sample Committees & Management Finance Does your Treasurer report the Clubs financial position at Committee Meetings and record in the Minutes? YES NO BMX Master Statement of Accounts Does the Club have at least two signatories for payment transactions/cheques? YES NO Does your Club have a recorded journal of petty cash? YES NO Clubs & Resources Committees & Management Finance Finance Does the Canteen have a cash recording system? YES NO Canteen Takings Sample
Clubs & Resources Committees & Management Finance Do you fill in a Cheque/Cash Requisition Form YES NO Cheque Requisition Clubs & Resources Form Committees & Management Finance Do you fill in a weekly Membership-Nomination sheet? YES NO MembershipNomination Form Is your current financial position presented at meetings? YES NO Clubs & Resources Committees & Management Finance Policies Are you and your members aware of the Code of YES NO Conduct? Code of Conduct
C of C Register Clubs & Resources Committees & Management General Can you access Member Protection, Harassment YES NO and other Policies for your club? BMXWA Website Minutes & Policies Policies Do you have a procedure for Complaints YES NO handling? Incident Report Clubs & Resources Form Committees & Management Grievance Procedure Accident & Incident Forms Information Are you doing WWC Checks and keeping updated YES NO records? WWC Register BMXWA Website Are you aware of your responsibilities regarding YES NO Social Media? Social Media Communication Policy Clubs & Resources
Committees & Management Roles & Responsibilities & Minutes & Policies Policies Insurance Do you have Public Liability Insurance/Certificate of YES NO Currency and can you locate this document? BMX Australia BMX Australia Certificate of Currency when paid Do you keep an Asset Register? YES NO Asset Register Do you check Coaches Accreditation prior to allowing them on your track? YES NO Clubs & Resources Committees & Management General Safety & Risk Management Do you have First Aid attendants at all racing & events YES NO
Do you encourage & support the training of volunteer YES NO members in first aid? First Aid Courses Do you regularly conduct risk/safety checks on YES NO facilities and equipment? July and December each year. Facility Inspection Checklist Clubs & Resources Committees & Management General (also under Track) Are you aware of the correct accident reporting YES NO procedure? Accident Report Procedure Clubs & Resources Committees & Management Accident & Incident Forms Do you fill out accident report forms and send them YES NO through to BMX Australia? Accident Report Form Clubs & Resources Committees &
Management Accident & Incident Forms Are members bikes and safety equipment checked YES NO regularly? Officiating & Track Do you have track marshalls/volunteers who have YES NO attended Officiating Courses? Officiating Courses BMX Australia policy suggests 3% of club members YES NO should be officials.ie a club with 100 members should have 3 accredited officials. Do you have a competent Gate Starter operate the YES NO gate at all race meetings? Do you have Corner Marshalls in place at club meets? YES NO Is your club aware of the Transponder Loop YES NO Installation Guidelines? Transponder Loop Officiating & Track Installation Track Guidelines Is your club aware of the BMXWA Lighting Policy? BMXWA Policy YES NO Do you fill in the Track Inspection Checklist prior to an YES NO event?
Lighting Minutes & Policies Policies Officiating & Track Track Track Inspection Forms Guide Checklist Clubs BMX Sports Western Australia will be conducting Club Development /information Communication Technology ( ICT) evenings throughout the year. Your club will be notified regarding content and attendance. Please contact us if you have specific information evenings that you require and we can arrange for you. Example may be Grants, and how to fill them in, General Admin, setting up a volunteer roster. If you would like more information for committee members, volunteers and members in specific areas of development and cannot locate the information on the website please do not hesitate to contact the office. We can resource information for your club on many matters including: Financial management Conducting meetings Volunteer management Planning Sponsorship Fundraising Marketing & Promotion Courses Coaching
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