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Request for Proposal (RFP) SampleScroll down to read the first part of this sample. When purchased, the complete sample is11 pages long and is written using these Proposal Pack chapters:Title Page, Table of Contents, Cost Summary, Client Operations, Format, ProjectBackground, Installation Details, Security Devices, Evaluation, Requirements,QualificationsThis sample was created using Proposal Pack Business #17. In the retail Proposal Packyou get the entire collection of samples (including this one) plus thousands of editabletemplates for creating an unlimited variety of custom proposals and other businessdocuments.Click here to purchase Proposal Pack Business #17The sample below does not include all of the sample’s content. The complete version isincluded in every retail Proposal Pack product and must be purchased to see the rest ofthe content and to get the editable Word format version.Read this article for more help - How to Write a Request for Proposal (RFP) Document

Security System for IBT ManufacturingIBT Manufacturing1000 Main StreetBuilding AAtlanta, Georgia 30331(PH) 555-555-5555(FX) 555-555-5556www.IBTManufacturing.comJuly 3, 20xxPrepared by:Richard SharpFacilities ManagerIBT Manufacturing is in need of a security and fire system for two buildings with 24-hour monitoring andincident response.IBT Manufacturing is accepting proposals from qualified companies from now until August 21. Important Licensing Note: While a company can produce an RFP to distribute among potentialresponders. You may not supply any other companies or individuals with any Proposal Pack templatesfor their own use in responding to an RFP. Any company using Proposal Pack templates to respond to anRFP must purchase their own license to use Proposal Pack content. www.IBTManufacturing.com

Client Operations. 2Project Background . 3Requirements . 4Format . 5Cost Summary . 6Installation Details . 7Security Devices. 8Evaluation . 9Qualifications. 101www.IBTManufacturing.com

Describe the typical daily processes involved in your security monitoring operations. Include thefollowing information:Describe the office or area from which our system would be monitored, includingdescriptions of equipment used or available and personnel involved in typical tasks.What are your requirements for hiring security personnel?How do you train your security personnel?How many employees would typically be involved in monitoring our security systems onany shift?How would employees ensure that all system components are functioning correctly?How would employees discover a security breach or alarm from our system?Describe in detail your process for responding to a suspected security breach or alarm.Include typical response times. Include statistics on results of responding tobreaches/alarms, including false alarms, arrests, and so forth.Include a description of your process for labeling, storing, and retrieving securityrecordings, as well as a description of your secure storage area.What is your internal system for managing/overseeing your employees and continuallyevaluating their effectiveness?2www.IBTManufacturing.com

IBT Manufacturing is seeking proposals from established security firms to provide security andfire alert systems with 24-hour monitoring and incident response for our corporate campus at1000 Main Street in Atlanta, Georgia.We need secure and continuous monitoring of all areas of our corporate campus, includingbuilding interiors and exteriors, parking lots, loading docks, and outdoor areas.Description of Buildings:Bldg 1 – Two story office building, 15,000 square feet on each floor, with 11 offices, 1 kitchen,and two restrooms per floor.Bldg 2 – One story manufacturing/warehouse facility, 20,000 square feet, two loading docks.See detailed downloadable blueprints of our buildings and campus on our website:www.IBTManufacturing.comNotes:All rooms within our two buildings must be constantly monitored for smoke, fire, and carbonmonoxide. Most rooms should include sprinkler fire suppression systems, but our two computerserver rooms (Bldg 1 – 625 square feet; Bldg 2- 500 square feet) need specialized firesuppression systems to protect our computer equipment and data.See the Requirements page in this RFP for a summary of our requirements for this project, andsee other pages for details on information required in various proposal sections.Please format and submit your proposal according to instructions on the Format and Evaluationpages of this RFP.Questions may be directed to:Richard SharpFacilities ManagerIBT Manufacturing1000 Main StreetBuilding AAtlanta, Georgia 30331555-555-5555 ext .com

Requirements for submitting a proposal and estimate for our project include:Proposal bidders must have a minimum of 3 years of experienceExplain training and experience of all personnel that will monitor and respond to thesecurity system. See the Qualifications page in this RFP for more details on theinformation needed.All components of fire and security systems must be purchased andinstalled by bidder.Provide details of the recommended components on the Security Devices page, anddetails and schedule for installation on the Installation Details page.If you propose to use a subcontractor for installation, describe that subcontractor’shistory on the Installation Details page.Systems must be monitored 24-hours a day, 7 days a week.Describe your monitoring operation and personnel, as well as your procedure forresponding to alarms. See the Operations page for a description of details to provide.Alarms must be answered within five minutes.Describe your process for responding to alarms and provide typical response times. Seethe Operations page for a description of details to provide.Security recordings must be stored for 30 days.Describe your system for labeling, storing, retrieving, and destroying video footage. Seethe Operations page for a description of details to provide.4www.IBTManufacturing.com

Every proposal submitted should adhere to the following format guidelines:Submission FormatSubmit proposals in printed format only, on 8.5 x 11 size pages with margins of at least 1inch. Three copies must be submitted, as described on the Evaluation page.LengthProposals of up to 30 pages will be accepted. We expect most proposals to be in the 8-20page range.Required SectionsAll proposals must include the following sections in the following order: Title Page, ContactInformation with signature of authorizing company official, Recommended Security Devices,Installation Details, Operations, Cost Summary, Qualifications. Additional sections may beincluded. Each section may consist of one or more pages.See the Security Devices, Installation Details, Cost Summary, and Qualifications pages in thisRFP for more details on information to include in those sections.FontsFonts used should be Times New Roman or Helvetica no smaller than 11 point type.Additional InformationSee the Evaluation page in this RFP for criteria on which each proposal will be evaluated.5www.IBTManufacturing.com

Provide the following cost information for the project:Cost of all security and fire detection system components.Cost of installing and testing all components.Ongoing costs of 24-hour monitoring of installed systems, monthly and yearly.Per-incident cost of responding to alarm or perceived problem.Maintenance and update costs.Provide a copy of your standard contract that specifies all of the above.6www.IBTManufacturing.com

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